NEW VENDOR APPLICATION (OPENS 12PM EST 2/8) CLICK HERE

1. Booth Operation & Show Hours Booths must remain fully set up and actively staffed during all published show hours and may not be dismantled prior to the official close of the event. The loading dock will not be available for breakdown before show closing. ScareFest is not responsible for any issues arising from unattended booths. Early breakdown is strictly prohibited and may result in removal from the event without refund and exclusion from future ScareFest events. Vendors who cannot remain set up through the end of the show should not participate.
2. Compliance, Liability & Security Exhibitors must comply with all applicable local, state, and federal laws. Vendors participate at their own risk and agree to hold harmless ScareFest Weekend, its owners, staff, volunteers, and affiliates from any loss, damage, theft, or claims arising from participation. ScareFest provides overnight security in the main exhibit hall but is not responsible for individual booth property.
3. Exhibitor Badges Exhibitor badges are non-transferable and may not be sold, shared, or used as giveaways. Badges must be worn at all times during move-in, show hours, and move-out. Vendors are responsible for badge use by their staff and must remove all badges from the venue upon departure.
4. Vendor Responsibility for Staff Vendors are fully responsible for the conduct of all booth staff, representatives, or anyone wearing their exhibitor badge. Misconduct may result in badge confiscation, removal from the exhibit floor without refund, and/or exclusion from future events.
5. Insurance ScareFest does not provide insurance coverage for vendors, staff, or property. Vendors are solely responsible for obtaining any desired insurance coverage.
6. Independent Businesses ScareFest does not endorse any vendor, product, service, belief, or viewpoint. Vendors operate as independent businesses and do not represent ScareFest in any capacity.
7. Sales & Transactions All transactions are conducted solely between vendors and attendees. ScareFest is not responsible for sales disputes, refunds, or merchandise issues.
8. Safety, Misrepresentation & Prohibited Activities ScareFest reserves the right to remove any exhibitor deemed a safety risk or found to have misrepresented products, services, or activities. Gambling, games of chance, or any activity determined to exploit attendees is prohibited.
9. Prohibited Merchandise & Content The following are strictly prohibited: Vape, tobacco, or smoking-related products, Bootleg, counterfeit, or unlicensed merchandise, Firearms or weapons, Live animals. Studio representatives may be present. Vendors found violating intellectual property laws will be removed without refund.
10. Food Vendors Food vendors must receive prior approval and comply with all Central Bank Center regulations.
11. Adult Material Adult material must be covered or bagged and inaccessible to minors. Vendors may not sell adult materials to minors and must comply with all local and state laws regarding display and content.
12. Offensive or Disruptive Content Offensive language, imagery, political propaganda, hate symbols (including implied), or disruptive materials are prohibited. ScareFest is a private event and reserves the right to determine what constitutes offensive or inappropriate content. Violations may result in immediate removal without refund.
13. Nudity Nudity is not permitted anywhere within the convention center.
14. Taxes Vendors are responsible for collecting and remitting all applicable sales taxes in accordance with state law.
15. Booth Construction & Space Use Booths may not exceed 12 feet in height without prior venue approval. Signage must be front-facing and may not block aisles or neighboring booths. Vendors are responsible for any damage caused to the venue or furnishings. Unauthorized relocation of another exhibitor’s property may result in removal without refund.
16. Abandoned Property Any property left unclaimed more than 48 hours after event close will be considered abandoned. ScareFest is not responsible for storage, shipping, or replacement.
17. Photography & Media Vendors grant permission for ScareFest to photograph or record booths for marketing, promotional, social media, and archival use without compensation.
18. Subleasing & Brand Representation Booth subleasing or sharing requires prior approval. National brands may not operate under the proxy of a standard exhibitor. Standard wholesaling practices are permitted.
19. Solicitation Sales and solicitation are permitted only within the immediate booth space. Roaming sales or solicitation elsewhere in the venue is prohibited.
20. Rule Changes & Enforcement ScareFest reserves the right to amend these rules at any time. If changes prevent the sale of a vendor’s core product, the vendor will be notified and refunded in full.
21. Removal for Violations ScareFest reserves the right to immediately terminate any vendor for rule violations. Upon notice, the vendor must vacate the premises with all property.
22. Raffles & Giveaways Raffles or chance-based promotions must comply with Kentucky regulations and receive prior approval. Requests must be submitted to [email protected].

Cancellation & Payment Terms Cancellations prior to August 1^st are subject to applicable cancellation fees. Refunds after that date are not guaranteed. Booth deposits are permitted; all balances must be paid in full by September 1^st. Vendors with outstanding balances at the event will not be permitted to set up.