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JOIN OUR STAPH

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Scarefest Weekend is growing faster than ever, both in attendance and notoriety. Because of that, our staffing needs grow year to year!

We are ALWAYS looking for Community Partners and Volunteers….that we lovingly refer to as “STAPH” thanks to founder PATTI STARR!

If you are interested in becoming a volunteer, please use our online Staph Application linked below after reading this information page. The link will walk you through the interactive form. Please note that your electronic signature on this form commits you to any and all requirements, rules and guidelines, as well as, indemnity contained within
this application.

Handlers

Sit with our Celebrity Guests and assist with associated booth tasks and duties requested of the Celebrities and Team Lead.

  • Qualifications: open to returning volunteers in good standing
  • Physical Requirements: sitting for extended periods, some standing and walking
  • Availability: open to close all three days
  • Activities: handling money, celebrity escort, taking photos at table

Media

Includes the film festival, photography, videography, black carpet event, and social media.

  • Qualifications: open to new and returning volunteers
  • Physical Requirements: standing and walking for extended periods
  • Availability: minimum of 16 hours during the open hours of the convention
  • Activities: could include photography, film festival, panels, working the Media booth, other duties as assigned

Runners

Coordinate food and drink orders and run errands for Celebrity Guests and their Managers. Ensure that Staph working in the Stars Row area has water as needed.

  • Qualifications: open to new and returning volunteers
  • Physical Requirements: walking and standing for extended periods
  • Availability: minimum of 16 hours during the open hours of the convention
  • Activities: delivering food and water to celebrities and volunteers

Events & Entertainment

Assist with preparation and execution of on-site and off-site entertainment and celebrity events. Hours may be outside of regular convention hours.

  • Qualifications: open to new and returning volunteers
  • Physical Requirements: some lifting, standing and walking for extended periods
  • Availability: minimum of 16 hours during the open days of the convention
  • Activities: assist with prep and execution of entertainment and events

Hospitality

“Customer Service” based role involving receiving and distribution of amenities and materials to our Celebrity Guest and Staph. May include some driving.

  • Qualifications: open to new and returning volunteers
  • Physical Requirements: standing and walking for extended periods, possible driving
  • Availability: minimum of 16 hours during the open hours of the convention
  • Activities: handling food, tracking inventory, food prep and setup, coordinating food pickup

Information Booth

“Customer Service” forward facing role of helping our attendees navigate the convention floor, answering questions about activity times and locations and outside events, etc.

  • Qualifications: open to new and returning volunteers
  • Physical Requirements: mostly seated, some walking
  • Availability: minimum of 16 hours during the open hours of the convention
  • Activities: answer questions about ScareFest Weekend, panels, locations and times, convention hours, events and times, shuttle locations and hours, etc. Familiarity with the website and accessing the QR code

Merchandise

“Customer Service” forward facing role assisting attendees with purchases of souvenir items.

  • Qualifications: open to new and returning volunteers
  • Physical Requirements: standing for extended periods, some lifting
  • Availability: minimum of 16 hours during the open hours of the convention
  • Activities: handling money, customer service, packing and unpacking of merchandise

Panels

Assist and oversee our panel area throughout the weekend.

  • Qualifications: open to new and returning volunteers
  • Physical Requirements: walking, standing for extended periods
  • Availability: minimum of 16 hours during the open hours of the convention
  • Activities: assisting with setup and takedown of audio and video equipment, assisting with question-and-answer sessions during panel sessions

Ticketing

“Customer Service” forward facing role assisting our attendees with their purchases of tickets and admission processing. Hours include prior to open hours of the convention floor.

  • Qualifications: open to new and returning volunteers
  • Physical Requirements: sitting and standing for extended periods
  • Availability: minimum of 16 hours during the open days of the convention
  • Activities: handling money, selling tickets for entry and events, etc. Familiarity with the ScareFest Weekend website and using an ipad for sales.

Transportation

Transportation includes the transportation and delivery of people and items. Must have reliable/clean vehicle, valid driver’s license, and current insurance. You will need to provide copies of these documents. Logistics includes setting up props and set pieces, line building, and other duties as needed.

  • Qualifications: open to new and returning volunteers
  • Physical Requirements: standing, walking, and sitting for extended periods
  • Availability: minimum of 16 hours during the open hours of the convention
  • Activities: coordination of shuttles and vehicles for celebrity trips and other locations, setup and tear down of equipment and props

Vendors

“Customer Service” role assisting our vendors with check-in and answering question/resolving issues throughout the weekend.

  • Qualifications: open to new and returning volunteers
  • Physical Requirements: sitting, standing, and walking for extended periods
  • Availability: minimum of 16 hours during the open days of the convention
  • Activities: checking in vendors, providing important documentation and badges, answering vendor questions, resolving issues as needed

General Security

The eyes and ears of our event. Checking admission credentials, watching over entry and exit areas, the vendor floor, and line management both inside and outside the convention hall.

  • Qualifications: open to new and returning volunteers
  • Physical Requirements: standing and walking for extended periods
  • Availability: minimum of 16 hours during the open hours of the convention
  • Activities: line control, checking badges, monitoring doors, reporting accidents (spills, medical emergencies)

Tattoos

Helps resolve issues with the artists that may occur before, during, or after convention hours. Monitor area for guest health and safety.

  • Qualifications: Open to new and returning volunteers
  • Physical Requirements: Seated, standing, walking for extended periods
  • Availability: Minimum of 16 hours during the open hours of the convention
  • Activities: Ensuring artists are following health department protocols, assisting with potential health emergencies (fainting, bleeding, spills, etc.)
  • Completion of Bloodborne Pathogens course encouraged

Stars Row Security

Security for Stars Row area. Front-line security for the Celebrity Guests and attendees in this area. Responsibilities include answering questions, managing lines, and escorting Celebrities as needed.

  • Qualifications: open to returning volunteers in good standing
  • Physical Requirements: standing and walking for extended periods
  • Availability: open to close all three days
  • Activities: line control, escorting celebrities, monitoring Stars Row area to identify risks and prevent theft, enforcing safety protocols, reporting accidents (spills, medical emergencies)

Volunteers

Staph and Management support including coordinating applications, making assignments to teams, handing out Staph credentials and additional items, tracking attendance at meetings and during the weekend, and assisting in areas as needed during the weekend.

  • Qualifications: open to new and returning volunteers
  • Physical Requirements: standing and walking for extended periods
  • Availability: minimum of 16 hours during the open hours of the convention
  • Activities: This is not a general volunteer category, but a support function of Staph and Management.
Staph

Volunteer Benefits include:

  • A Three Day Weekend Pass to the show that includes all FREE Seminars and Events including the Saturday Halloween Party. (Access to these areas and parties are only available OUTSIDE of your scheduled working shift)
  • A VIP Area Pass: Exclusive Access to our most prestigious VIP Only Area during the Halloween Party.
  • A “PLUS ONE” Pass: An extra 3 day weekend pass for a friend or family member. (Staph Passes do not include posters, swag bags, line skips, priority seating or any other “VIP” perk besides 3 day access, early admission and VIP area). No admission to any “hospitality” area.
  • A FREE STAPH Shirt to be worn during your shift schedule only.
  • A FREE SCAREFEST OFFICIAL EXPO SHIRT shirt.(You must work 16 hours in order to get your free expo shirt)
  • Inclusion in all Staph Meetings, activities, and access to Street Team Opportunities for other shows & events.
  • A Point of Professional Reference when needed in exchange for your job well done!

Volunteer Requirements:

  • Volunteers must be able to attend staph meetings either in person or via Zoom throughout the year. Meetings near the convention dates may be flagged as “mandatory”.
  • Volunteers are required to volunteer at least 16 hours to receive all benefits. Remember there are lots of opportunities throughout the year to get in your hours!
  • To volunteer you must be at least 18 years of age with a valid photo identification.
Brandon Griffith

Just a reminder when filling out your application, please remember some areas fill up quickly. Some areas, such as Star’s Row Handler, Star’s Row Security and Star’s Row Runners are very highly sought after areas. These areas are often limited to those that have experience working at The Scarefest. You are more than welcome to apply for these areas but you are not guaranteed that you will be placed there. Actual assignments are done based on the needs of the convention.

DISCLAIMER: Any or ALL Staph Benefits may be reduced or eliminated pending verification of your work schedule and/or performance in your expected job. All Staph hours MUST be met for Official Shirt will be given. By electronic Signature, you agree that you will adhere to all scheduled hours once received, and will abide by proper behavior/presentation and act in a manner promoting the common good as a representative of The ScareFest. The ScareFest Owners & Operations reserve the right to dismiss any volunteer at any time based on the overall business need, lack of performance, conflict of interest, unmet schedule, or other.